Feb 21 14:00:04 * NeddySeagoon bangs the virtual gavel to open the Feb 2016 Gentoo Foundation Trustees meeting Feb 21 14:00:13 Roll call Feb 21 14:00:21 I'm here Feb 21 14:00:22 present Feb 21 14:00:24 here Feb 21 14:00:24 antarus: SwifT robbat2 dabbott Feb 21 14:01:00 Missing antarus ... we have a quorum, lets start Feb 21 14:01:14 dabbott: do you have the log ? Feb 21 14:01:20 yes sir Feb 21 14:01:47 dabbott: Thanks. I've never tried git yet :( Feb 21 14:02:08 Activity Tracker Feb 21 14:02:14 then the time is soon, because i'll want eyeballs on some docs Feb 21 14:02:43 per the tracker and paperwork I got from quantumsummers, we have NOT yet filed the affirmation of use on our logo trademark Feb 21 14:02:44 robbat2: OK. Feb 21 14:02:54 It looks like there is noting due. Feb 21 14:03:10 robbat2 Your turn Feb 21 14:03:18 Treasurer handover status Feb 21 14:03:19 our taxes are due actually, which I do have things to say on Feb 21 14:03:27 matthew finally sent me a box... Feb 21 14:03:46 however, it was mostly comprised of trademark & copyright paperwork from our past lawyers Feb 21 14:04:06 the ONLY financial items in it, were: Feb 21 14:04:34 3 bank statements, for random months in the last 3 years; one bank tax form; and the chequebook Feb 21 14:05:02 ... and you acn't use the gheque book yet :( Feb 21 14:05:48 i have been trying to do some digging into status to figure out, without any carryover paperwork Feb 21 14:05:58 what tax filings we have to do, and I hit an interesting question Feb 21 14:06:02 that was also asked by somebody else Feb 21 14:06:21 robbat2: Do you have the CPA contact details ? Feb 21 14:06:29 as it stands, RIGHT NOW, what proof do we have of what type of corporation we are? Feb 21 14:06:36 no, i did not get any CPA contact info from him Feb 21 14:07:05 we're not a 501(c)(3); and I can't find any record that we filed for existence as a 501(c)(6) either Feb 21 14:07:15 You mean 501? or profit/non-profit? Feb 21 14:07:42 We have not filed for 501 anything as far as I know Feb 21 14:08:10 Not since 2008 anyway. Feb 21 14:08:19 robbat2: just our filling with NM as a not for profit Feb 21 14:08:21 the original IRS response that gave us our EIN would be helpful for us to know what we actually are Feb 21 14:08:28 in terms of federal corporations Feb 21 14:09:09 why this matters, is figuring out what taxes paperwork we have to file Feb 21 14:09:15 and what our tax right might be Feb 21 14:09:18 Unless thats in the scans from Grant, we don't have it. Feb 21 14:09:29 it's not in them as far as I've seen Feb 21 14:09:42 i've tried to get every PDF from the trustees email box into Git Feb 21 14:09:48 and made notes on a few Feb 21 14:10:24 SwifT: was one of the original 13 trustees ... Feb 21 14:10:52 I'll go through whatever e-mails I might have left of that time, but it's a long long time ago Feb 21 14:11:00 SwifT: do you have ANY pdfs or useful emails prior to 2008/01/12 Feb 21 14:11:19 Could the EIN been carried over from drobbins Feb 21 14:11:27 SwifT: anything and everything 2004 to early 2008 would be good Feb 21 14:11:47 extracting the archive as we speak Feb 21 14:12:23 dabbott: Unlikely. He was not on the original board. The Foundation wan formed as a part of his Gentoo exit stratergy Feb 21 14:12:54 there was one email in 2008 that suggested the EIN was issued as a result of being created as a 501(c)(6) Feb 21 14:12:58 but I can't find any record of that Feb 21 14:13:48 anyway, this part of paperwork is a big old mess Feb 21 14:14:01 and I think matthew didn't do much on it because he inherited the mess from tsunam Feb 21 14:14:10 and possible from there to grant Feb 21 14:14:19 I recall that was the original intent. Since I wal on the board, that got changed to (c)3 and Matt had a CPA working on the application Feb 21 14:14:55 anyway, this is turning into a ramble; so i'll list next steps Feb 21 14:15:18 1. letter(s) to banks to change over the signatories on the accounts Feb 21 14:15:43 Yep Feb 21 14:15:50 2. talking to paypal again; as despite filing exactly what they asked for, they won't let us change grant's name on the account still Feb 21 14:16:09 complete resolution of #2 might have to wait until #1 is done, so we can use the name on the account as "better" proof Feb 21 14:16:24 They want a document with my name on it from the bank, was the latest Feb 21 14:16:47 Will Paypal take a letter from the board? Feb 21 14:16:48 to change it to my name as contact Feb 21 14:17:03 NeddySeagoon: we gave them a letter signed by both dabbott and myself Feb 21 14:17:05 as directors Feb 21 14:17:17 ok Feb 21 14:17:22 which is listed as one of their things Feb 21 14:17:44 the last reason listed was "name on letter does not match existing name on account" Feb 21 14:17:54 Has the papermork been reviewed by a real person? Feb 21 14:18:04 supposedly Feb 21 14:18:12 signed their name as "Krishna" Feb 21 14:18:15 different people each time Feb 21 14:18:32 Yuck Feb 21 14:18:43 yeah Feb 21 14:18:55 I think once we get the bank fixed it will go through Feb 21 14:19:16 you have to submit all the documents each time Feb 21 14:19:18 That would be a lot easier if Matt helped out Feb 21 14:19:34 i can find no record that Matt ever tried to have it changed to his name Feb 21 14:19:36 i learned that much, nothing seems to carry over Feb 21 14:19:55 he changed the address to his Feb 21 14:20:14 tsunam neither. Feb 21 14:20:27 dabbott: the PDFs you sent with your driver's license, utility bill, SSN pieces; may I get a copy of those (ideally in the repo), for paperwork uses? Feb 21 14:20:32 encrypted I recommend Feb 21 14:20:51 sure Feb 21 14:21:12 one of the changes that might be needed in the bank bit, is that we have to get the bank invoices going to dabbott Feb 21 14:21:20 so that the address on them matches the rest of the paypal pieces Feb 21 14:21:25 at least for the short term Feb 21 14:21:45 so name & address of utility bill matches name & address of bank statement Feb 21 14:22:06 you can make me asst, treasure if needed Feb 21 14:22:25 dabbott: That works Feb 21 14:22:31 you're the secretary of the foundation, that should be enough. Feb 21 14:22:42 ok Feb 21 14:23:02 anyway, bank changes next, then returning to paypal Feb 21 14:23:32 yep Feb 21 14:23:36 Will the Paypal account stay alive while we are talking to them? Feb 21 14:24:05 i think so, but that is pending them reviewing the other document Feb 21 14:24:15 there are three paypal pieces in flight Feb 21 14:24:27 OK Feb 21 14:24:31 1. the organization review they started (it has one document marked pending review) Feb 21 14:24:38 2. changing the contact name Feb 21 14:24:51 3. an old outstanding request to get a paypal debit mastercard Feb 21 14:25:04 #2 was triggered by #1 Feb 21 14:25:23 #3 seems to be re-activacted by account status stuff changing Feb 21 14:25:36 They want info from Grant to prove his id Feb 21 14:25:54 if we do get the account fixed to dabbott's name, the mastercard would be a more useful way of spending the money Feb 21 14:26:03 I think the Mastercard was for infra but it all got too difficult Feb 21 14:26:16 unless the AMEX that quantumsummers tried to set up actually exists Feb 21 14:26:23 that was an AMEX actually Feb 21 14:27:11 AMEX ... its really hard work to get that accepted in the UK because its so expensive for retailers Feb 21 14:27:26 yes, hence the mastercard being a better idea I think Feb 21 14:27:40 last item of mine on the agenda, was the SFC donation Feb 21 14:27:48 matthew never did write the cheque Feb 21 14:27:50 Is it worth trying to talk to Matt to help out? Feb 21 14:28:09 i think he is too unresponsive to be of any use Feb 21 14:28:21 other than his promise to send me more stuff when he moves house and finds anything Feb 21 14:28:36 The CPA contact details would be useful. Feb 21 14:28:46 ok, i'll include that in an email to him Feb 21 14:29:02 the CPA (non-profit filing & taxes) & AMEX are pieces I know he must have Feb 21 14:29:16 let's continue the rest of the meeting now Feb 21 14:29:48 The CPA has most of our 501 applicion prepared and has been looking after our tax filings ... accoring to Matt Feb 21 14:29:53 I never saw anything from CPA, don't think there is one imho Feb 21 14:30:15 hope i am wrong Feb 21 14:30:21 Me too. Feb 21 14:30:38 robbat2: Financial records ... anything to add? Feb 21 14:31:19 i'm going to publish the new summary balances this week; with a note that prior stuff may be wrong, and needs to be reviewed as to why Feb 21 14:31:25 brb Feb 21 14:31:29 (continue without me) Feb 21 14:31:38 * Received a CTCP ACTION from NeddySeagoon (to #gentoo-trustees) Feb 21 14:32:35 Gentoo OVH Release 2. I've not done anything on this. My advice to users has always been to scrap it and install properly Feb 21 14:33:34 swift You get a 'bye. This was postponed for several months. Unless there has been a surprise. Feb 21 14:33:44 Bugs Feb 21 14:34:12 nah no surprises, finishing thesis so I can get back to gentoo work in march ;) Feb 21 14:35:15 You will be Doctor SwifT ? Feb 21 14:35:51 I can't see the arm64 bug. Feb 21 14:36:15 NeddySeagoon: its waiting on banking for funds etc Feb 21 14:36:29 Bug 575236 Feb 21 14:36:32 NeddySeagoon: https://bugs.gentoo.org/575236 "equipment request: aarch64 dev box"; Gentoo Infrastructure, Dev box issues; CONF; vapier:trustees Feb 21 14:37:12 It would be good to look at other options, if there are any. Just to make sure its good value for money. Feb 21 14:37:48 robbat2: said in a email he was talking to HP also Feb 21 14:37:55 yep Feb 21 14:38:02 so on hold for now Feb 21 14:38:34 I'm not against it. Its just a due dillegence thing on behalf of our members. Feb 21 14:38:59 Its not copied to trustees@ Feb 21 14:39:42 which is not copied to trustees? Feb 21 14:39:44 Oh it is ... by bugs surch leaves a lot to be desired. Feb 21 14:39:44 the bug is Feb 21 14:40:25 (i have a toddler with a cold, who is very congested) Feb 21 14:40:35 Any more for any more on bugs? Feb 21 14:40:52 no Feb 21 14:40:56 robbat2: look after your wee one Feb 21 14:41:24 Trademark Considerations Feb 21 14:41:47 "Genfleetoo" I've seen nothing on this over the last month Feb 21 14:42:05 I will remove it from agenda Feb 21 14:42:05 weren't you going to email them? Feb 21 14:42:32 Gentoo Foundation. A dormant UK IT company. I was going to email them ... still dormant Feb 21 14:43:41 dabbott: We need to get it resolved. "Genfleetoo" want to use a distorted purple G logo. We can't permit that. Feb 21 14:44:27 Cleanup Date of Next Meeting - 20 March 2016 19:00 UTC... Feb 21 14:44:42 fine here Feb 21 14:44:50 good with me Feb 21 14:45:22 I may not be able to make that. I will have a 300mile drive just beforehand. Its my mothers 87th Birthday the day before. Feb 21 14:45:50 300mi? doesn't that put you in the atlantic? Feb 21 14:46:00 NeddySeagoon: how about 27 Feb 21 14:46:03 robbat2: Its South :) Feb 21 14:46:07 fine here Feb 21 14:46:25 27th Works. or go without me Feb 21 14:46:42 robbat2: SwifT 27th ok Feb 21 14:47:04 OK, lets do 27 March 19:00 UTC as always Feb 21 14:47:19 Who will post the log? ... dabbott Feb 21 14:47:28 got it :) Feb 21 14:47:28 No motions. Feb 21 14:47:37 robbat2: will email MAtt Feb 21 14:47:41 i might have toddler that day if my wife goes away the weekend, but otherwise it's good Feb 21 14:47:52 Open Floor Feb 21 14:48:16 robbat2: without the congestion I hope Feb 21 14:48:47 I missed AoB Feb 21 14:48:53 dabbott: ? Feb 21 14:49:04 none here thanks Feb 21 14:49:11 robbat2: ? Feb 21 14:49:20 nil Feb 21 14:49:23 SwifT: ? Feb 21 14:49:38 None from me. Feb 21 14:50:29 I'll take that as note from SwifT Feb 21 14:50:31 * NeddySeagoon bangs the gavel to close the meeting