Nov 20 14:00:01 * NeddySeagoon bangs the gavel to open the November 2016 Gentoo Foundation Inc, trustees meeting. Nov 20 14:00:04 dabbott|irssi: hi Nov 20 14:00:07 Roll call ... Nov 20 14:00:15 here Nov 20 14:00:20 present Nov 20 14:00:27 here Nov 20 14:00:44 dabbott: Nov 20 14:00:50 present Nov 20 14:01:33 We have a quorum ... have logs but I've never got thu hang of git :( Nov 20 14:02:05 Lets start ... Nov 20 14:02:07 Old Business Nov 20 14:02:29 Activity Tracker Nov 20 14:02:51 nothing other than the 990, which is best handled by the ongoing IRS stuff Nov 20 14:03:05 Do we need an extension? Nov 20 14:03:10 domain renewals? Nov 20 14:03:23 oh, that's 2017 Nov 20 14:04:06 IRS Status Report Nov 20 14:04:32 dabbott|irssi: did you get an response to the last mailing yet? Nov 20 14:05:48 for the record, we filed a big pile of 4506-T forms to get data back from the IRS Nov 20 14:05:57 as dabbott and dabbott|irssi didn't answer roll call, hes probably not around. Nov 20 14:06:02 Lets move on Nov 20 14:06:17 the forms should have gone out shortly after october 30th Nov 20 14:06:39 objective there is to get a listing of everything we ever have filed or recieved from the IRS Nov 20 14:07:30 yep. do we want to wait for the response or file for a 990 extension anyway? Nov 20 14:07:50 i think we should file for this year's auto-extension Nov 20 14:08:09 Sounds good. Who does that? Nov 20 14:08:13 (we've filed the max extensions for last year already) Nov 20 14:08:22 dabbott would be it Nov 20 14:08:38 OK. Action on dabbott Nov 20 14:08:46 Elect President ... we have four voters and two candidates. Nov 20 14:09:07 Do you want to go ahead now or wait for dabbott ? Nov 20 14:09:34 if we dissent, he could become the deciding vote Nov 20 14:09:36 I will be abstaining from this vote Nov 20 14:09:38 we can go ahead now and if needed (split votes) wait for dabbott's vote? Nov 20 14:10:00 hmm, actually, just 3 voters Nov 20 14:10:04 OK. we have 3 voters then Nov 20 14:10:17 since I'm a candidate Nov 20 14:10:47 prometheanfire: would you vote for yourself? or do you feel alicef's offering is better? Nov 20 14:10:48 All in favour of alicef for president, please say Aye Nov 20 14:11:05 Aye Nov 20 14:11:17 SwifT: ? Nov 20 14:11:18 robbat2: not answering during a vote Nov 20 14:11:27 NeddySeagoon: my vote goes to prometheanfire Nov 20 14:11:48 And for prometheanfire ? Nov 20 14:11:52 aye Nov 20 14:11:57 aye Nov 20 14:12:37 prometheanfire: congratulations. You have been elected President of the Gentoo Foundation Inc. Nov 20 14:12:39 does this constitute quorum? (since we didn't get 3/5 of the total trustees) Nov 20 14:12:49 alicef: There is lots for you to do too. Nov 20 14:13:10 prometheanfire: the meeting is quorate Nov 20 14:13:11 ya, I think alicef would be good for an officer position at least Nov 20 14:13:16 NeddySeagoon: yarp Nov 20 14:13:31 ok Nov 20 14:13:58 prometheanfire: would you like me to run the rest of the meeting, or will I pass the gavel to you now? Nov 20 14:14:11 NeddySeagoon: yes please Nov 20 14:14:18 ok Nov 20 14:14:18 the former Nov 20 14:15:09 robbat2: Treasurer Report ... I guess that waiting for the IRS responses ? Nov 20 14:15:26 robbat2: bank update? Nov 20 14:16:39 treasurer report: aside from getting more deprecation entries, I need to fix a value for the Hyves physical hardware donation to infra from 2015 (it was a lot of hardware), then i'll be publishing what I can (a redaction script would be very handy) Nov 20 14:17:25 mail-scanning: waiting for a phone response from the two shortlist, then i'll go with one this week Nov 20 14:17:34 bank: goes live after the mail-scanning is active Nov 20 14:17:49 "live" -> prometheanfire can take the forms with the final mailign address Nov 20 14:17:57 right Nov 20 14:17:59 robbat2: we don't get to use either as a PA address do we Nov 20 14:18:15 PA? do you mean registered agent? Nov 20 14:18:29 sorry, yes RA Nov 20 14:18:44 correct, neither of them are usable as registered agents Nov 20 14:18:52 not without lots of extra paperwork filing Nov 20 14:18:57 to be recognized in those states Nov 20 14:19:16 Lets not do that unless we get pushed Nov 20 14:19:36 agreed Nov 20 14:19:37 largest danger now is that we end up moving mailing address again, and have to carry the costs of two mail services for a while Nov 20 14:19:45 prometheanfire: D&O insurance Nov 20 14:19:45 which I think is a managable risk Nov 20 14:19:52 robbat2: agreed Nov 20 14:19:55 we have enough income for that Nov 20 14:20:44 D&O insurance: with robbat2's assistance the application form has been completed. The only update to the form I'm doing is for contact info (adding myself) and a spelling mistake Nov 20 14:21:14 Sounds good. This will get us a quote. Nov 20 14:21:15 I'll be mailing (email) the form in tomorrow Nov 20 14:21:25 they don't require fax? :p Nov 20 14:21:45 heh Nov 20 14:21:45 there's a reason why PSF went with them I guess :P Nov 20 14:22:02 prometheanfire: Robbat2's email (moving comrel, infra and pr under foundation) Nov 20 14:23:37 Robbat2's email (moving comrel, infra and pr under foundation): The summary is to explore the possibly of reorging gentoo's metastructure Nov 20 14:24:02 working with rich0 for starters. Nov 20 14:24:20 alicef: in also interested in this topic Nov 20 14:24:25 is* Nov 20 14:24:29 I'll be writing that up this week using rich0 as a sounding board (planned), and asking for feedback from council and nfp Nov 20 14:24:38 prometheanfire++ Nov 20 14:24:41 ah, I'll work with her as well then Nov 20 14:25:24 She has before/after diagrams that will be useful Nov 20 14:25:26 the current 'plan' in my head is one overarching board, combining council and trustees with subcomittees/groups for various functions Nov 20 14:25:30 what about asking for feedback from the teams affected, too? Nov 20 14:25:33 NeddySeagoon: yep, I've saved that link Nov 20 14:25:55 I suspect that is the role of the council Nov 20 14:26:01 since they are the head of the developers Nov 20 14:26:07 kensington: that'd be everyone, but ya, once the proposal is more mature going to -dev would be fun for some bikesheding Nov 20 14:26:10 antarus: yep Nov 20 14:26:32 heh Nov 20 14:26:39 anyway, that's the short of it Nov 20 14:27:09 What about the /r/Gentoo subreddit. (Trademark) Nov 20 14:27:28 are we done with the prev item? Nov 20 14:27:34 antarus: I'm done with it Nov 20 14:27:37 ok Nov 20 14:27:42 next then ;) Nov 20 14:27:51 What about the /r/Gentoo subreddit. (Trademark) Nov 20 14:28:12 social media: the main question I have here is 'do we want to enforce our coc on reddit/g+/etc? Nov 20 14:28:28 I'm aware this could fall under pr and comrel and just want us to clarify that Nov 20 14:28:58 I worry about staffing for such Nov 20 14:29:04 I don't think we can police the internet and social media has its own CoC Nov 20 14:29:10 I linked to the debian policy as I think it's a good compromise Nov 20 14:29:16 NeddySeagoon: I agree Nov 20 14:29:23 I don't think we need such an active hand Nov 20 14:29:43 however, I know others disagree, which is why I think clarification would be helpful Nov 20 14:30:31 what I'd seek to do is alter our name/logo usage guidelines to be closer to somethink like debian's https://www.debian.org/trademark Nov 20 14:30:40 can we split the coc-on-social-media vs trademark-on-social-media? Nov 20 14:30:40 so I want to be clear Nov 20 14:30:46 trademark vs CoC Nov 20 14:30:46 yeah Nov 20 14:30:54 I do have one more related issue after this Nov 20 14:30:56 Trademark is really clearre on what our requirements are Nov 20 14:31:09 prometheanfire: heh, we just recently updated our name/logo guidelines after quite some reviews. I don't think the /r/Gentoo subreddit is violating it currently Nov 20 14:31:31 We may wish to take our own sanctions against an identifyable member posting on social media but we would not enforce our CoC outside guntee namespace. Nov 20 14:32:01 SwifT: ya, I think I should point people to the new stuff https://www.gentoo.org/inside-gentoo/foundation/name-logo-guidelines.html Nov 20 14:32:01 I also do not think r/gentoo is violating the guidelines Nov 20 14:32:11 SwifT: I can,t be bothered with social media at all. Please don't ask me to check Nov 20 14:32:14 do we need a vote, or is there more discussion? Nov 20 14:32:27 I don't think a vote is necessary at this time Nov 20 14:32:40 Do we need to change anything ? Nov 20 14:33:05 no, I think it's more just education of those wanting to enforce the CoC on social media Nov 20 14:33:19 again, CoC vs trademark is different Nov 20 14:33:26 so we are taking no actoin trademark wise Nov 20 14:33:56 right, related issue time? Nov 20 14:34:06 If we don't change anything, no vote is required. How do we 'educate' those wanting to enforce the CoC on social media? Nov 20 14:34:35 CoC is a council thing, no? Nov 20 14:34:39 it is Nov 20 14:34:48 do they think we are regulating? Nov 20 14:34:55 specifically richo wanted to be more enforcing of it on reddit Nov 20 14:34:58 enforement is delegated to comrel Nov 20 14:35:42 this thread is where he states as much https://www.reddit.com/r/Gentoo/comments/5ce1sh/to_comrel_or_not_to_comrel/d9wbrb1/ Nov 20 14:35:52 it's a bunch of walls of text Nov 20 14:37:14 in any case I'll talk to rich0 about it Nov 20 14:37:41 lets come back to this topic. No need to read a wall of text in the middle of a meeting Nov 20 14:37:52 right Nov 20 14:38:13 any more for prometheanfire ? Nov 20 14:38:23 Just a question, do we need to register our trademark outside the US? if so, have we? Nov 20 14:39:01 The e.V. have it registered in Europe. Their registration predates ours. Nov 20 14:39:14 NeddySeagoon: fyi, I don't think WE have to enforce the CoC. We just need to require anybody who wants to use our name/logo to enforce it themselves. Nov 20 14:39:37 We need to forge formal links with Gentoo e.V. Nov 20 14:40:12 rich0: Thats a good take on the situation ... I like that. We would still need to oversee it though Nov 20 14:40:15 NeddySeagoon: perhaps something that can be done at fosdem? Nov 20 14:40:38 prometheanfire: That could be a good time Nov 20 14:40:45 rich0: that makes sense, though I still don't see a formal need Nov 20 14:40:50 NeddySeagoon: You could always just deal with situations as they arise. Obviously no action is required when a group isn't abusing the policy. Nov 20 14:41:11 Ultiamtely though it would fall to the Trustees to demand that a site cease using the name if they're in violation. Nov 20 14:41:13 NeddySeagoon: action me to get in contact with them, don't know what formal ties mean though Nov 20 14:41:25 rich0: Agreed. Nov 20 14:41:28 Reddit is a non-issue, at least for /r/Gentoo, since we already moderate that. Nov 20 14:42:20 the foundation certainly doesn't Nov 20 14:42:32 Action on prometheanfire to discuss setting up a formal relationship with the Gentoo e.V. during FOSDEM 2017 if the opportunity arises Nov 20 14:42:50 k Nov 20 14:42:58 next? Nov 20 14:43:06 antarus: As the legal face of Gentoo, we would have to write the email Nov 20 14:43:40 SwifT: Private Policy ... I think this was closed at the last meeting? Nov 20 14:43:54 Privacy Nov 20 14:44:20 NeddySeagoon: well, it was apprvoed at the last one I was (I missed the last meeting), so I just need to get in touch again with the stakeholders to get it up Nov 20 14:44:32 NeddySeagoon: I meant that the foundatoin doesn't moderate reddit Nov 20 14:44:34 OK Nov 20 14:44:47 antarus: correct Nov 20 14:44:47 happy to have better relations with the e.V Nov 20 14:44:52 NeddySeagoon: from the bugreport, I think it shouldn't take much more work, I'll see if I can assist them with it Nov 20 14:44:58 antarus: the foundation doesn't moderate anything. They just deal with people who violate the trademark policy. :) Nov 20 14:45:08 SwifT: Thank you. Nov 20 14:45:42 prometheanfire: For the avoidance of doubt, the foundation will not pay your bar bill at the beer event Nov 20 14:45:50 :) Nov 20 14:46:00 SwifT: Approved Artwork Project Nov 20 14:46:08 NeddySeagoon: np, I prefer scotch :P Nov 20 14:46:21 I asked the artwork project if they were interested in handling approval of artwork Nov 20 14:46:23 did you miss the privacy policy? Nov 20 14:46:38 robbat2: no Nov 20 14:46:38 sadly, artwork project is understaffed and I didn't get much feedback beyond dabbott|irssi Nov 20 14:46:45 13:46 < SwifT@> NeddySeagoon: well, it was apprvoed at the last one I was (I missed the last meeting), so I just need to get in touch again with the stakeholders to get it up Nov 20 14:46:51 robbat2: No, we said it was complete except for roll out Nov 20 14:47:22 ah, sorry, missed that in the wall of text; i need coffee Nov 20 14:47:39 (was writing python for new changelog code until late last night) Nov 20 14:48:01 Bugs ... Nov 20 14:48:09 funding-requests, i have a remark Nov 20 14:48:41 there will be a large payment to our gsoc mentors this cycle, reimbursing their travel expenses (just waiting for calchan's invoices) Nov 20 14:48:56 then i'll be submitting to Google for our reimbursement Nov 20 14:49:04 thats fairly normal ... Nov 20 14:49:06 just so you know when you see the paypal emails Nov 20 14:49:37 Well, in years where we are selected Nov 20 14:49:48 Bugs ... Nov 20 14:49:52 bug 591704 Nov 20 14:49:54 NeddySeagoon: https://bugs.gentoo.org/591704 "commemorate Jon Portnoy (avenj)"; Gentoo Foundation, Proposals; CONF; jer:trustees Nov 20 14:50:19 that con be closed. I've added the thank you Nov 20 14:50:39 i had it open to make sure it was in the accounting ledgers Nov 20 14:50:51 Its still open Nov 20 14:50:58 'finance-audit:TODO' Nov 20 14:51:06 in the whiteboard Nov 20 14:51:21 Yes thats why I left it for this meeting Nov 20 14:51:21 i should probably scan the letter from the perl foundation for our records as well Nov 20 14:51:33 no actions needed for the board, just open for accounting Nov 20 14:51:44 bug 592198 we have discussed Nov 20 14:51:47 NeddySeagoon: https://bugs.gentoo.org/592198 "D&O insurance"; Gentoo Foundation, Proposals; CONF; prometheanfire:trustees Nov 20 14:52:35 Bug 598010 ... do we need to discuss this? Nov 20 14:52:37 NeddySeagoon: https://bugs.gentoo.org/598010 "Reimbursement for Gentoo banner and Gentoo booth table cover."; Gentoo Foundation, Proposals; CONF; alicef:trustees Nov 20 14:53:06 sorry team was tied up Nov 20 14:53:10 it's listed further down under funding requests Nov 20 14:53:23 dabbott: You have all the actions up to now :) Nov 20 14:54:01 Thats about all I can see. Any more bugs for today? Nov 20 14:54:03 dabbott: do you get any IRS response for 4506-T forms? Nov 20 14:54:16 nothing yet Nov 20 14:54:36 New Business Nov 20 14:54:48 Re License of the "g" logo Nov 20 14:55:55 * antarus has to leave in 5 minutes Nov 20 14:56:09 are we owner of the binary files (the vector version that is talked about)? As in, are we allowed to relicense it? Nov 20 14:56:53 Lats leave this until next month. There are several vector versions Nov 20 14:56:58 Lets* Nov 20 14:57:04 we'd have to check up on the ownership, but I have a remark about the licence in general Nov 20 14:57:06 if so I think the relicencing is 'ok' but needs more thought Nov 20 14:57:15 i was the original strong support of the sampling license Nov 20 14:57:37 but the cases where it was useful have been subsumed by the 3.0 license series Nov 20 14:57:42 and /me so it could be used for icons Nov 20 14:57:56 the g logo that is referred to the mail is by Gentoo foundation Nov 20 14:58:12 at list the one that is licensed cc 1.0 Nov 20 14:58:18 Yes. Its the Purple G Nov 20 14:59:01 * antarus is out Nov 20 14:59:35 We need to do our homework. Lets postpone until December Nov 20 14:59:44 agreed Nov 20 14:59:48 Funding Requests Nov 20 15:00:14 Bug 598010 Nov 20 15:00:16 NeddySeagoon: https://bugs.gentoo.org/598010 "Reimbursement for Gentoo banner and Gentoo booth table cover."; Gentoo Foundation, Proposals; CONF; alicef:trustees Nov 20 15:01:28 to save others the currency conversion, the request is for approx $400USD Nov 20 15:01:44 is this for a new banner? Nov 20 15:01:50 I'd prefer that option Nov 20 15:01:50 banner and table cover Nov 20 15:02:01 banner & table cover in Japan yes Nov 20 15:02:13 should we vote? Nov 20 15:02:14 alicef: an it will be used several time a year ? Nov 20 15:02:40 the open source event where i'm doing the booth is 2 time at year Nov 20 15:02:44 could it be used in the AP region in general? Nov 20 15:02:59 the banner itself is ~$150USD, which is not far removed from the cost of shipping one of the exist ones (like the banner originally for the AP region, which is now in san francisco) Nov 20 15:03:01 but it can be used also for other event in japan Nov 20 15:03:31 Do we have enough information for a vote? Nov 20 15:03:37 I do Nov 20 15:03:39 yes Nov 20 15:03:45 as treasurer, aye Nov 20 15:04:11 Motion to fund a banner and table cover to be stored in Japan Nov 20 15:04:25 aye Nov 20 15:04:27 secended Nov 20 15:04:29 robbat2: I take that as a second Nov 20 15:04:33 aye Nov 20 15:04:38 yes Nov 20 15:04:40 yes Nov 20 15:04:56 antarus: is away ... SwifT ? Nov 20 15:05:24 I already said "aye" Nov 20 15:05:24 (i also have to go in 10 mins) Nov 20 15:06:13 Motion carried alicef you are authorised to recover up to $400 from the foundaiton for this purchase Nov 20 15:06:25 thanks Nov 20 15:06:36 and congratulations to prometheanfire Nov 20 15:06:37 Membership Applications Nov 20 15:06:56 Raymond Jennings (Shentino) Bug 592890 Nov 20 15:06:58 approximately $400USD, if the exchange slides, just talk to me for accounting; i do need the invoices for purchases as well (please attach to the bug, redacted as needed) Nov 20 15:06:58 NeddySeagoon: https://bugs.gentoo.org/592890 "New Developer: Raymond Jennings (shentino)"; Gentoo Developers/Staff, New Developers; RESO, WONT; soap:recruiters Nov 20 15:07:27 Hes not a dev yet but hes been doing some good stuff. Nov 20 15:07:55 I agree, he's been active in the community, asking pertinant questions (not bikeshedding too much :P ) Nov 20 15:08:08 Ready to vote or hold over? Nov 20 15:08:18 ready Nov 20 15:08:27 second? Nov 20 15:08:29 Letse vote Nov 20 15:08:39 aye Nov 20 15:08:42 Can I second? Nov 20 15:08:53 SwifT: dabbott robbat2 Nov 20 15:09:03 abstain Nov 20 15:09:06 aye Nov 20 15:09:09 aye Nov 20 15:09:19 Carred by 3 ayes Nov 20 15:09:26 carried Nov 20 15:09:39 Cleanup ... Nov 20 15:09:50 Date of Next Meeting - Dec 18 2016 19:00 UTC Nov 20 15:09:58 ok here Nov 20 15:10:01 ok here Nov 20 15:10:27 No promises from me but its in my diary Nov 20 15:10:41 SwifT: robbat2 ? Nov 20 15:10:44 ok for me Nov 20 15:11:02 Any other business ... Nov 20 15:11:17 I have one item. Nov 20 15:11:24 I got the log minutes and motions, how many motions? Nov 20 15:12:27 Point of order Nov 20 15:12:31 The miss two votes atd you are out was never in the bylaws. It was determined by the trustees as a SOP. The bylaws say as determined from time to time ... Nov 20 15:13:03 When I stood up the mentors project, I forked the official gentoo bikeshed and built my own so we could paint it ourselves. Nov 20 15:13:07 that is all Nov 20 15:13:12 Shentino: your turn is under open floor. Nov 20 15:13:38 Any other business ... Nov 20 15:13:43 non Nov 20 15:13:55 nope Nov 20 15:14:02 none here Nov 20 15:14:06 none Nov 20 15:14:20 dabbott: you have all the Responsibilities this month :) Nov 20 15:14:31 Open Floor ... Nov 20 15:14:33 how many motions? Nov 20 15:14:37 2 Nov 20 15:14:54 sounds about right and a new member Nov 20 15:15:05 ok thanks Nov 20 15:15:19 I will send the email also Nov 20 15:15:50 * NeddySeagoon bangs the gavel to close the meeting for the last time ... and passes it to prometheanfire