[19:07:18] Meeting started by prometheanfire [19:07:32] Meeting chairs are: robbat2, dabbott, swift, prometheanfire, [19:07:46] Current subject: rollcall, (set by prometheanfire) [19:07:48] o\ [19:07:52] o/ [19:08:01] present [19:08:06] here [19:08:17] \o/ [19:08:39] k, we know antarus is afk, so moving on [19:08:50] dabbott: you logging? [19:09:07] yes [19:09:11] Current subject: election, (set by prometheanfire) [19:09:20] dabbott: all yours for now I believe [19:10:01] moving along have 3 nominations [19:10:21] that were accepted [19:11:20] looks like we still have about a week for people to nominate/accept [19:11:36] yes [19:13:02] i don't think there is an actions needed on the part of trustees until the election is done [19:13:04] anything else or move on? [19:13:17] move on please [19:13:45] Current subject: activity tracker https://wiki.gentoo.org/wiki/Foundation:Gentoo_Foundation_Activity_Tracker, (set by prometheanfire) [19:13:57] we already talked about the election [19:14:12] no items due for this meeting, but a reminder that our annual reports are due in the next meeting [19:14:25] next month is the treasurers report, presidents report and anual meeting [19:14:52] other than that, nothing [19:14:59] next [19:15:06] Current subject: Foundation Mailing Address changing tracking bug 613950, (set by prometheanfire) [19:15:09] prometheanfire: https://bugs.gentoo.org/613950 "Change of Mailing Address: tracker bug"; Gentoo Foundation, Filings; CONF; robbat2:trustees [19:15:09] trustee-meetbot: https://bugs.gentoo.org/613950 "Change of Mailing Address: tracker bug"; Gentoo Foundation, Filings; CONF; robbat2:trustees [19:15:32] robbat2: progress, anything else for us to do? [19:15:42] blocking on bank accounts almost entirely [19:16:03] k [19:16:08] next [19:16:16] Current subject: IRS Status Report (waiting on bank), (set by prometheanfire) [19:16:23] I believe that's blocked on the bank as well [19:16:27] so, details on the new accountant actually [19:16:44] i was originally going to meet with them after this meeting, but met on this past Friday instead [19:17:22] my forensic re-doing accounting got a big A+, just minor changes needed other than finding missing bank statements [19:17:32] :) [19:17:40] they were originally planning on spending 50 hours doing that themslves (5 hours per fiscal year estimated) [19:17:45] robbat2++ [19:18:00] you've done a tremendous job, robbat2 [19:18:28] robbat2: awesome job :D [19:18:38] so it's the actual scope what they are doing for us is now not forensic accounting but accounting consulting/auditing, at a higher rate [19:18:45] $60USD/hr, but much less hours [19:19:13] early this coming week, they are phoning the IRS to try and narrow down some information about our federal status [19:20:05] and I need to get the accounting work I have reformatted into IRS-expected documents [19:20:42] Balance Sheet we had already, but need to do income statement/cashflow/statement of retained earnings [19:21:41] their initial assessment looks like for lack of filing statements to the IRS that we're still active may have lead to us being put into an inactive state [19:22:03] and it'll be figuring out what makes the most sense to get back to active state [19:22:36] which probably be filing full 990 forms for at least the last 7 years (probably not back our full 12 years) [19:23:03] there is a small chance it might be more effective just to redo a new federal 501c6 w/ the same name [19:23:12] depending how far the original trustees actually made it in filing [19:23:13] yep [19:24:01] seperately, I did mention the need for new banking [19:24:15] they said try HSBC for now, but might just have to stick to new accounts at CapOne for the moment [19:24:19] I know K_F had suggestions there [19:24:23] and have only USians on the account [19:24:57] we have a deadline of august 1st for an account to link to the next GSOC payment to [19:25:03] so I think we should do BOTH [19:25:27] prometheanfire: can you go to CapOne on Monday and open a new account that I can get the GSOC payment into? [19:25:52] sure, type and the like would be good to know [19:26:04] the only other Payoneer choice for the moment other than bank account is a payment card, but apparently that's hard to use up in some cases [19:26:13] guessing I'll need a bunch of info for a business account? [19:26:26] you already have everything from trying to fix the existing account [19:26:33] ya, thought so [19:26:35] k [19:26:48] if you're activated on the 360 account, then you're set for a new chequing account [19:26:57] it SHOULD be linked to the 360 [19:27:30] not sure I'm active there... [19:27:36] we are NOT applying for any line of credit: the chequing account should be funded from the 360 [19:27:49] dabbott did say you had to finish the activation for it [19:28:06] right, need to call in for that [19:28:31] prometheanfire: thats the Sparks Account # Spark Savings ...8438 [19:28:46] k [19:28:48] They just need to verify you [19:28:54] recorded for todo tomorrow [19:29:03] in person may be the best [19:29:05] i'm away Tuesday-Monday, so please try hard to get it sorted before I'm back Monday 24th [19:29:19] dabbott: oh, then I'll do it at the bank then [19:29:44] yeah, opening the new account is probably easiest in person as well [19:29:50] verify + open all together at once [19:29:51] prometheanfire: I have access to that account, they know me, if they need to verify anything [19:30:23] and, a small ray of light on the old account: [19:30:27] robbat2: ya, was going to do that in person [19:30:37] dabbott: right [19:30:40] i got tsunam to reset the password for it; and he shared it with me, but I haven't had time to try it yet [19:30:49] hopefully it will get me all the missing statements [19:31:22] that'd be a big boom [19:31:25] boon [19:31:42] that's everything in flight for the treasurer role at present [19:31:51] ok, just to be clear what my tasks are [19:31:53] Then you can just tranfer those funds into the new account [19:32:04] and its a done deal [19:32:07] activate myself on sparks savings [19:32:13] yes [19:32:27] then open up a new checking account and link to afformentioned sparks savings account [19:32:42] adding all those in the previous paperwork (to regain access to checking) [19:32:47] The other account is a checking account, thats what you want to open [19:32:56] yep [19:33:05] the old account is a legacy checking account, that doesn't integrate properly [19:33:23] k [19:33:28] so we will have a new checking and access to the sparks savings [19:33:39] they will be linked [19:33:53] the only thing we need from the old checking would be statements [19:34:03] after the money is moved, which I might be able to do [19:34:04] then we'd be able to close it (maybe) or at least move the funds out [19:34:05] and money [19:34:19] yep [19:34:39] ok, next agenda item, because dabbott has to go at 20:00 UTC sharp [19:34:58] yep, next [19:35:08] Current subject: D&O insurance Bug 592198, (set by prometheanfire) [19:35:12] https://bugs.gentoo.org/592198 "D&O insurance"; Gentoo Foundation, Proposals; CONF; prometheanfire:trustees [19:35:12] trustee-meetbot: https://bugs.gentoo.org/592198 "D&O insurance"; Gentoo Foundation, Proposals; CONF; prometheanfire:trustees [19:35:25] that should be removed (we're done as of last meeting with that [19:35:33] Current subject: prune the email aliases (trustees, paypal, cafepress, etc) of old members/trustees., (set by prometheanfire) [19:35:38] done [19:35:44] Current subject: Combining Trustees and Council into 'The Board', (set by prometheanfire) [19:36:06] seems to have come up again in the nominations, but nothing to do there yet [19:36:13] Current subject: Do we need date of birth in developer apps (how'd the email go)?, (set by prometheanfire) [19:36:26] not sure on that one... [19:37:14] agreement that getting rid of it was right, but I don't think people were sufficently happy with the assertion replacement [19:38:04] given we can't do things in person it's the only option I see, perhaps consulting with others to confirm that's good would help? [19:38:37] maybe pick your brain of your PSF legal contact? [19:38:51] i might have the oppurtity to pick somebody elses brain while I'm away, so i'll see too [19:39:15] he left rackspace I think [19:39:49] I was going to suggest maybe the foundations list or spi/other [19:40:01] ok, can you take care of that? [19:40:08] sure, I'll mail the list [19:40:14] Current subject: Is SPI worth another look? Status?, (set by prometheanfire) [19:40:18] alicef: ^ [19:40:49] !time alicef [19:40:49] dabbott: Asia - Tokyo - Mon Jul 17 04:40 JST [19:40:52] she did include us on some emails w/ the SPI, but it sounds like they had the same problem of lacking good accounting resources as us [19:41:01] right [19:41:10] dabbott: she's been here before :P [19:41:24] and she complained about the time too [19:41:28] ok, moving on [19:41:29] she did [19:41:31] I know, just curious [19:41:36] if she gets elected, she wants it moved [19:41:53] that's fine by me, a couple hours later would be fine with me [19:42:03] Current subject: ownership of gentoo.slack.com, (set by prometheanfire) [19:42:08] that was also alicef [19:42:20] we can leave that for if she shows up [19:42:23] she did ask for 4 hours earlier, otherwise it's too late for Europe [19:42:30] we don't want it [19:42:59] i agree w/ dabbott there, but the question comes up for comrel behavior issues then [19:43:02] SwifT: aren't you stepping down? [19:43:05] pass to -pr/maff? [19:43:10] prometheanfire: yes I am [19:43:34] ah, klondike is .eu as well [19:44:31] klondike is .eu, kensington is .au [19:44:33] robbat2: ya, but that's the same question/concern we had with comrel/council in the first place [19:44:44] robbat2: any time picked is going to suck then [19:44:45] robbat2: I committed the statement history [19:44:50] know that one from experience [19:45:31] dabbott: i need the PDFs too [19:45:42] there's extra data in them that's not in the CSV [19:45:51] also, does the board need to be primarilly US (as in 3/5)? [19:45:59] hmm? [19:46:06] don't think so, but want to make sure [19:46:24] that's a good question; i don't know the answer [19:47:40] I doubt it from a logical standpoint, the foundation is within us law, that it's members aren't in the us doesn't mater, but may be wrong [19:47:50] anyway, something to look into [19:47:55] ask foundations list? [19:48:02] k [19:48:13] robbat2: no pdf, QBO CVS or OFX [19:48:25] dabbott: there is a PDF download in the web UI [19:48:31] look for something about documents/statements [19:48:35] moving on [19:48:43] Current subject: foundation bug tracker, (set by prometheanfire) [19:48:53] dabbott: it's not on the same page as the rest [19:49:03] LINK: https://goo.gl/CTX1qO [Bug List: TrusteesOpenBugs] [19:49:30] bug 623034 [19:49:33] prometheanfire: https://bugs.gentoo.org/623034 "Approve membership re-application of Damien Moody (audiodef)"; Gentoo Foundation, Proposals; CONF; robbat2:trustees [19:49:39] that was done already [19:49:41] it looks like that was done [19:49:52] dabbott: he in the rolls, can we close it? [19:49:55] i don't think any actiosn needed in the bugs [19:50:22] only other actionable bug I see is bug 605336 [19:50:33] which I think we can close [19:50:42] can you confirm that one robbat2? [19:50:53] it's open until I close the financial year accounts [19:51:03] a coupel of other bugs for the same reason [19:51:16] all marked in the whiteboard with suitable tags [19:51:23] ah, k [19:51:27] 'finance-audit:TODO' [19:51:41] yep [19:52:37] ok, going to close the audiodef bug and move on then [19:53:10] the membership applications was just audiodef, which was addressed via the bug [19:53:23] Current subject: next meeting date, (set by prometheanfire) [19:53:25] Date of Next Meeting - Sun Aug 19 2017 19:00 UTC [19:53:36] this is the AGM, be there! [19:53:38] that's the current proposal [19:53:48] actually I'm on holidays then, but I'll try to make it [19:53:55] fine here [19:54:02] I remain in EU so should have data connectivity on my cell [19:54:08] k [19:54:17] (i have one item for AoB, related to swift) [19:54:33] Current subject: open floor, (set by prometheanfire) [19:54:35] robbat2: ? [19:54:53] SwifT: you're the closest we have to somebody on the original board of trustees [19:55:06] in the official minutes here, can you state for your recollection [19:55:26] if you have ANY idea that the original board filed IRS federal paperwork? [19:56:19] it should have been 26 months from the inception of the NM NFP; which puts it before the first trustees election in 200 [19:56:22] *2008 [19:56:28] I have always went from the assumption that it did; we did talk a lot about the IRS stuff, but ifyou're asking me if I have proof of that, sadly, that isn't the case [19:56:57] a lot of it was done by phone then as well [19:57:04] yeah, all I find is mentions of talking about it, but no proof anything was done except getting an EIN [19:57:30] thank you [19:57:33] that's all [19:57:39] as I'm not a US resident I didn't follow up on it much [19:57:42] anything else before meeting close? [19:58:03] robbat2: I found the pdf's [19:58:08] dabbott: thanks [19:58:21] push shortly [19:58:28] k [19:58:32] Meeting ended by prometheanfire, total meeting length 3074 seconds