--- Log opened Sun Aug 09 16:00:06 2026
16:00:06<@robbat2> yeah I remember the snow in Fosdem 2010
16:00:20<@ulm> meeting time
16:00:31<@ulm> agenda: https://public-inbox.gentoo.org/gentoo-nfp/ucxwe578n@gentoo.org/
16:00:45<@ulm> roll call
16:00:50 * robbat2 present
16:01:00<@ulm> trustees and other members
16:01:03 * ulm here
16:01:33<@ulm> dilfridge was here 5 minutes ago
16:02:08<@robbat2> soap, prometheanfire, maffblaster: ping
16:02:43<@dilfridge> here
16:02:57 * dilfridge grumbles something about routers rebooting at midnight
16:03:23 * dilfridge here
16:03:27<@ulm> yeah, let's not ping all members present in the channel
16:03:48<@ulm> we have 41 members, so quorum would be 5 members (more than 10%)
16:04:05<@ulm> who is logging?
16:04:11<@robbat2> i have logs
16:04:18<@ulm> me too
16:04:19<@dilfridge> I have logs too
16:04:25<@ulm> excellent :)
16:04:39<@ulm> 2. Fill the empty seats of directors
16:05:25<@robbat2> prometheanfire would nominally have retired at this point; i would like to nominate him as we require a US resident for paperwork & bank transactions
16:05:44 * dilfridge seconds this
16:05:44<@robbat2> he has indicated privately he'd be willing to handle that as long as it's minimal overall work
16:06:02<@ulm> no objections from my side
16:06:14<@robbat2> wish we had two more people here for quorum
16:07:17<@ulm> so, do we vote? under the condition that he would accept?
16:07:39<@ulm> robbat2: can you word a motion?
16:07:51<@robbat2> yes one sec; just confirming details in bylaws
16:08:09<@ulm> section 5.7 I think
16:08:59<@robbat2> motion: fill one vacancy in directors by vote of the remaining trustees with prometheanfire, until the next election only, per section 5.7 of the foundation bylaws
16:09:15 * dilfridge yes
16:09:21 * robbat2 aye
16:09:22 * ulm yes
16:09:37<@ulm> unanimous, motion accepted
16:10:19-!- mode/#gentoo-trustees [+v ztrawhcse] by ChanServ
16:10:19<@robbat2> that leaves one vacancy still
16:10:42<@ulm> so we leave the last seat open? articles of incorporation the we must have at least 3 and at most 21 trustees
16:10:50<@ulm> *say that
16:11:22<@robbat2> yes; and say that if any members are interested in the position, please contact the trustees?
16:11:28<@dilfridge> well we can't really force anyone
16:11:34<@dilfridge> so yes
16:11:39<@ulm> I had asked in the council channel but nobody volunteered
16:11:44<@robbat2> by the lack of candidates in the election, it'll be quiet
16:11:54<@robbat2> and we're trying to wind this up anyway
16:12:02<@ulm> I think we're good
16:12:08<@robbat2> next agenda item then
16:12:14<@ulm> 3. Election of officers
16:12:36<@robbat2> i'll continue in the role of treasurer
16:12:41<@dilfridge> ++
16:12:44<@robbat2> subject to any challengers ;-)
16:12:57<@ulm> as bare minimum, we need president, secretary and treasurer
16:13:06<@robbat2> motion: appoint robbat2 as treasurer for FY2027
16:13:13 * dilfridge yes
16:13:13 * ulm yes
16:13:16 * robbat2 aye
16:13:41<@robbat2> secretary needs to be a US resident, which leaves only prometheanfire 
16:14:00<@robbat2> motion: appoint prometheanfire as secretary
16:14:00<@ulm> I can continue as president, unless dilfridge would want to take over
16:14:11<@dilfridge> not really
16:14:22 * ulm yes
16:14:25 * robbat2 aye
16:14:27 * dilfridge yes
16:14:47<@robbat2> both motions pass: robbat2 as treasurer, prometheanfire as secretary
16:14:58<@robbat2> motion: ulm for president
16:15:00<@ulm> accepted unanimously (one director absent)
16:15:08 * dilfridge yes
16:15:29 * ulm abstains
16:15:33-!- mode/#gentoo-trustees [+v mattst88] by ChanServ
16:15:33 * robbat2 aye
16:15:47<+mattst88> I heard we needed quorum
16:15:49<@ulm> accepted with 2 yes votes, 1 abstention, 1 missing
16:16:00<@dilfridge> mattst88: thanks! 
16:16:03<@robbat2> thanks mattst88 :-)
16:16:14<@ulm> still one member short
16:16:39<@ulm> moving on
16:16:45<@ulm> 4. President's report
16:17:08<@ulm> https://wiki.gentoo.org/wiki/Foundation:FY2026_President%27s_report
16:17:33<@robbat2> i have already read it and have no questions
16:17:42<@robbat2> anybody else have questions for it?
16:17:42<@dilfridge> waiting for that thing to load
16:18:30<@dilfridge> ...
16:18:39<@ulm> dilfridge: should I pastebin it?
16:18:59<@prometheanfire> sorta around, sorry, solo with the kids
16:19:00<@dilfridge> yes please... it works in principle but is very slow...
16:19:08<@ulm> https://bpa.st/K3JQ
16:19:17<@ulm> no nice wiki formatting though
16:19:40<@ulm> prometheanfire: thanks
16:19:47<@ulm> and we have a quorum
16:20:18<@ulm> prometheanfire: do you accept positions as board member and secretary?
16:20:27<@dilfridge> text lgtm
16:20:47<@ulm> any further questions?
16:20:56<@prometheanfire> yes I do
16:21:11<@ulm> motion: accept president's report
16:21:18 * dilfridge yes
16:21:22 * robbat2 aye
16:21:24 * ulm yes
16:21:25<@prometheanfire> yes
16:21:56<@ulm> this is a members vote I think?
16:22:02<@ulm> mattst88: ^^
16:22:15<+ztrawhcse> I'm here, what's up
16:22:35<@ulm> ztrawhcse: annual general meeting
16:22:43<@dilfridge> ztrawhcse: yay, we have quorum :)
16:22:53<+ztrawhcse> I was told we needed a quorum!
16:24:05<@ulm> looks like no more votes coming in
16:24:29<@ulm> president's report accepted with 4 yes votes, 0 no votes, 0 abstentions
16:24:39<@ulm> 5. Treasurer's report
16:24:42<@ulm> robbat2: ^^
16:24:44<@robbat2> https://wiki.gentoo.org/wiki/Foundation:Gentoo_Foundation_Finances_FY2026
16:24:52<@robbat2> https://wiki.gentoo.org/wiki/Foundation:FY2026_Treasurer%27s_letter
16:25:16<@robbat2> dilfridge: do you need a pastebin again?
16:25:34<@dilfridge> yes please (unless you want to wait for 5min :o)
16:25:45<@robbat2> treasurer letter pastebin: https://bpa.st/ZXBA
16:26:01 * mattst88 reads president's report
16:26:14<@robbat2> fy2026 statements pastebin: https://bpa.st/6C6A
16:26:46<@ulm> somewhat high administrative expenses, but that's because of trademark renewal
16:26:58<@dilfridge> what is "Financial KPI" ?
16:27:45<@robbat2> KPI - key performance indicators; in this case standardized ways of comparing monetary effectiveness of non-profits
16:27:45<@dilfridge> ah Key Performance ...
16:28:53<@robbat2> for example; the Fundraising Efficiency Ratio; how much does it cost to get $1 of contributions? right now that's only our paypal fees because we spent nothing on PR
16:29:05<@dilfridge> the numbers look good
16:29:16<@robbat2> under SPI, the lower bound will be the SPI's fee in addition to the funding platform costs
16:30:33<@ulm> yes, numbers LGTM
16:31:11<@ulm> any further questions?
16:31:18<@dilfridge> not from me
16:31:36<@ulm> motion: accept treasurer's letter
16:31:39 * ulm yes
16:31:40 * robbat2 abstain
16:31:40 * dilfridge yes
16:31:49<@robbat2> (members present should vote)
16:32:06<@prometheanfire> yes
16:32:24<@ulm> mattst88: ztrawhcse: ^^
16:33:30<@ulm> waiting until 16:35 for additional votes
16:33:49<+ztrawhcse> looks fine to me
16:34:00<@ulm> is this a yes vote?
16:34:17 * ztrawhcse yes
16:34:34 * mattst88 yes
16:35:01<@ulm> treasurer's letter accepted with 5 yes votes, 0 no votes, 1 abstention
16:35:26<@ulm> before we move to dissolution status:
16:35:37<@ulm> open bugs: https://bugs.gentoo.org/buglist.cgi?bug_status=UNCONFIRMED&bug_status=CONFIRMED&bug_status=IN_PROGRESS&bug_status=VERIFIED&email2=trustees&emailassigned_to2=1&emailcc2=1&emailreporter2=1&emailtype2=substring&known_name=TrusteesOpenBugs&list_id=8063472&order=bug_id%20DESC&query_based_on=TrusteesOpenBugs&query_format=advanced&resolution=---
16:36:04<@ulm> nothing new there AFAICS
16:36:21<@robbat2> I see there is a reimbursement request that I missed
16:36:26<@robbat2> apologies to dilfridge
16:36:32<@ulm> bug 977902?
16:36:36<@robbat2> yes
16:36:37<+willikins> ulm: https://bugs.gentoo.org/977902 "Reimbursment request USB sticks for FOSDEM"; Gentoo Foundation, Reimbursements; CONF; dilfridge:trustees
16:36:39<@dilfridge> no worries, there is no urgency
16:36:53<@dilfridge> just tell me if anything is missing
16:37:01<@ulm> anything else for open bugs?
16:37:29<@ulm> bug 961139 can be closed I think
16:37:35<+willikins> https://bugs.gentoo.org/961139 "Vote: prune non-voting retired members of Foundation after the 2025 election"; Gentoo Foundation, Proposals; IN_P; ulm:trustees
16:38:04<@robbat2> done
16:38:29<@ulm> I also went through https://wiki.gentoo.org/wiki/Foundation:Activity_Tracker before the meeting
16:38:52<@ulm> nothing pending AFAICS, but some of the dates could be updated
16:38:54<@robbat2> i would like to close out the muta.hppa  bugs as well
16:38:57<@robbat2> bug 912218
16:39:03<@robbat2> bug 917276
16:39:03<+willikins> robbat2: https://bugs.gentoo.org/912218 "muta.hppa.dev.gentoo.org (HP rp3440): slot 2a RAM needs replacing"; Gentoo Infrastructure, Dev box issues; IN_P; sam:infra-bugs
16:39:10<+willikins> robbat2: https://bugs.gentoo.org/917276 "muta.hppa.dev.gentoo.org (HP rp3440): needs at least one, possibly two HDD(s) replacing"; Gentoo Infrastructure, Dev box issues; IN_P; sam:infra-bugs
16:39:29<@ulm> that system doesn't exist any more?
16:39:34<@robbat2> yes; it failed
16:39:51<@ulm> sure, close the bugs
16:41:03<@ulm> anything else for bugs or activity tracker?
16:41:46<@ulm> seems not
16:41:48<@ulm> 6. Foundation dissolution status
16:42:25<@robbat2> minor news when I spoke to somebody at one of CapitalOne's "cafe" locations at the start of this year
16:42:49<@robbat2> closing the bank accounts nominally would require all parties on joint accounts attending in person due to their policies
16:43:11<@robbat2> a potential route instead is that we just drain the account and request the bank auto-close it
16:43:37<@ulm> all parties at the same place and time?
16:43:52<@robbat2> otherwise we have to get at least dabbott, prometheanfire, antarus, possibly tsunam together
16:43:59<@ulm> ouch
16:44:03<@robbat2> tsunam may be listed on the oldest account still; it's not clear
16:44:09<@dilfridge> :(
16:44:16<@prometheanfire> drain and auto-close would be the way if we can manage it
16:44:36<@robbat2> i couldn't get further talking to the bank because I was not a listed account holder
16:44:38<@dilfridge> yes if possible
16:45:15<@ulm> robbat2: it's two accounts at Capital One?
16:45:20<@dilfridge> otherwise start organizing smaller get-togethers to change the account holders of single accounts?
16:46:03<@dilfridge> or close them one by one? maybe easier than all togehter?
16:46:27<@robbat2> approximate order of operations here: move remaining expenses to SPI; cut off remaining paypal donations; drain paypal to capitalone; close paypal; drain the 3x capitalone accounts to SPI; leave capitalone accounts; file dissolution w/ state
16:46:52<@robbat2> 3x actual accounts; under 2 account entities
16:47:06<@dilfridge> ^^
16:47:21<@robbat2> because they could never merge our MoneyMarket account that came from NetBank->ING->CapitalOne with the newer CapitalOne created accounts
16:47:32<@dilfridge> sounds familiar
16:48:53<@ulm> robbat2: are there any filings due, like annual report, or IRS return form?
16:49:12<@robbat2> that's part of the dissolution filing
16:49:23<@ulm> I see
16:49:55<@robbat2> actual parts there are dual: 1. remaining tax filing; 2. state of new mexico dissolution; 3. US IRS dissolution filing
16:50:47<@ulm> we also need to transfer trademarks and copyright to SPI
16:51:24<@ulm> move to AOB?
16:51:36<@robbat2> one sec
16:51:40<@ulm> sure
16:52:05<@robbat2> prometheanfire: as the only listed account holder here; can you see if capitalone does have a way to do this remotely to save on the travel requirement?
16:52:18<@robbat2> esp since they closed so many branches over the last 20 years
16:52:40<@prometheanfire> last time I contacted them they said it's an all in person thing
16:53:10<@robbat2> ask about the zero balancing specifically
16:53:56<@prometheanfire> ok
16:54:06<@dilfridge> also, do they need all persons simultaneously, or can it be done out of sync
16:56:20<@robbat2> nothing else from me if we want AOB now
16:56:34<@ulm> 7. Any other business
16:56:43<@ulm> anyone?
16:57:39<@ulm> previous meeting page has a section "Responsibilities"
16:57:55<@ulm> Who will post the log? Minutes?
16:58:05<@ulm> Who will update the motions page?
16:58:09<@robbat2> i'll post the log shortly
16:58:35<@ulm> I can create a Foundation:Meetings/2026/08 page
16:58:58<@ulm> (should have done so before the meeting)
16:59:47<@ulm> hm, https://projects.gentoo.org/foundation/motions/ ends in 2021
--- Log closed Sun Aug 09 17:00:10 2026
--- Log opened Sun Aug 09 17:00:10 2026
17:00:10<@ulm> do we keep them anywhere else, or have we stopped updating?
17:00:19<@robbat2> some of them were in bugzilla
17:00:25<@robbat2> please collect them and fix
17:00:57<@dilfridge> I need to leave now.
17:00:58<@ulm> yeah, I can try
17:01:08<@dilfridge> but I think we are mostly done
17:01:11<@ulm> we're done, I think?
17:01:58<@robbat2> agreed
17:02:10<@ulm> meeting closed
17:02:16<@ulm> thnks everyone!
17:02:16<@dilfridge> thank you!
17:02:22<@robbat2> thanks all